Executive Assistant (Board Support)
Virginia
Category: Administrative
Reference ID: 10043981
Shortcut: http://addisongroup.gosnaphop.com/I8mZG8
Job Title: Executive Assistant – C-Suite & Board Support
Location: Herndon, VA
Industry: Corporate Services
Pay: $37.00–$39.00/hour
About Our Client:
Addison Group is partnering with a well-established organization in Northern Virginia to identify a seasoned Executive Assistant to support C-level executives and board operations. This is a highly confidential and visible role that plays a crucial part in facilitating executive effectiveness and governance support.
Job Description:
This role will provide comprehensive executive support to senior leadership while also handling end-to-end coordination for board activities. The ideal candidate is highly polished, adaptable, and thrives in a fast-paced, professional setting.
Key Responsibilities:
- Manage complex and dynamic calendars for C-suite executives, proactively resolving scheduling conflicts.
- Coordinate all logistics for high-level meetings, conferences, and corporate events.
- Prepare and distribute detailed travel itineraries, including flights, accommodations, and transportation, without the use of a travel agency.
- Track and process executive expenses through Concur or similar platforms.
- Support all board-related activities, from scheduling to preparation of materials and on-site meeting coordination.
- Attend board and leadership meetings to take accurate minutes and document actionable follow-ups.
- Maintain seamless communication flow between leadership, staff, and external stakeholders.
- Handle confidential information with discretion and professionalism.
Qualifications:
- 10+ years of executive support experience, with a focus on supporting C-level leadership and board governance.
- Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
- Strong written and verbal communication skills with excellent attention to detail.
- Professional demeanor with a high level of emotional intelligence and adaptability.
- Proven ability to juggle multiple priorities in a deadline-driven environment.
- Experience with executive travel coordination and expense reporting tools.
- Exceptional organizational skills and an innate sense of follow-through.
- Must be polished, composed, and able to maintain strict confidentiality.
Additional Details:
- Start Date: Monday, 4/28
- Schedule: Monday through Friday, 8:30 AM – 5:30 PM (Onsite)
Perks:
- Opportunity to work directly with high-level executives and board members
- Professional, polished corporate environment
- Direct impact on organizational efficiency and governance
- Convenient onsite work schedule—no weekends
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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