Executive Assistant (Lobbying Firm)
Washington, DC
Category: Administrative
Reference ID: 10043641
Shortcut: http://addisongroup.gosnaphop.com/Rfm5oF
Job Title: Executive Assistant
Location: Washington, DC
Industry: Lobbying Firm
Salary Expectations: 95-105k
Schedule: Monday to Friday, 9:00 AM – 6:00 PM (fully onsite)
About Our Client:
Addison Group is working with our client, a respected and growing organization in the professional services space, to find a high-level Executive Assistant for their Washington, DC office. The client recently moved into a beautiful new office in a prime location and is seeking a reliable and proactive professional to join their dynamic Finance team.
Job Description:
This Executive Assistant will support 5–6 senior leaders within the Finance department. The role is suited for someone who is confident, resourceful, and able to operate with minimal guidance. The right person will be comfortable managing a wide range of administrative duties, coordinating busy calendars, handling intern tracking, and ensuring executives are prepped and ready for meetings and travel.
Key Responsibilities:
- Manage complex calendars and schedule meetings for multiple senior executives
- Coordinate internal meetings, external engagements, and seasonal intern interview logistics
- Maintain applicant tracking system records related to intern hiring
- Arrange domestic and international travel and create detailed itineraries
- Prepare executives for meetings by gathering background info and materials
- Serve as point of contact during on-site meetings and visits from clients or internal stakeholders
- Submit expense reports and assist with invoice tracking and billing support
- Organize and manage confidential contact lists and documentation
- Provide general office and guest support as needed
- Help with special projects, event coordination, and day-to-day administrative tasks
Qualifications:
- Minimum of 3 years’ experience as an Executive Assistant or in a similar administrative support role
- Professional services, legal, or Capitol Hill experience strongly preferred
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and video conferencing tools (Zoom, Teams)
- Exceptional time management, multitasking, and organizational skills
- Excellent verbal and written communication abilities
- Able to work independently with minimal direction
- Willingness to work paid overtime as needed
Perks:
- Beautiful, brand-new office space in a central DC location
- High-visibility role supporting senior leaders
- Collaborative and supportive team culture
- Opportunity to contribute to impactful projects
- Competitive salary with paid overtime
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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