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How to tailor your resume for different HR/Admin positions  

Addison Group
When applying to HR and admin roles, one of the most important steps in process is tailoring your resume to match the job description.

When it comes to applying for Human Resources (HR) and administrative roles, one of the most important steps in the job search process is tailoring your resume to match the specific requirements of the position. With companies increasingly using Applicant Tracking Systems (ATS) to filter through candidates, you want to make sure that your resume breaks through the crowd. 

Here are some essential tips to help you stand out to employers and land your next opportunity.  

Highlight relevant experience  

It’s important to showcase the experience that directly relates to the HR/Admin role you’re applying for.  

Examples: 

  1. If you’re applying for an HR Coordinator position, emphasize tasks like coordinating employee onboarding, preparing documentation, and assisting with orientation programs.  
  1. In contrast, for an Administrative Assistant role, highlight your experience managing schedules, customer service inquiries, and coordinating office procedures.  

Use keywords from the job posting

ATS software scans resumes for relevant keywords. Search for terms in the job description and incorporate them where appropriate.  

Example: 

  1. If an HR job description mentions “talent acquisition,” make sure your resume includes that exact phrase instead of simply saying “recruiting.” 

Emphasize soft skills

HR and administrative positions require strong interpersonal, communication, and problem-solving skills. Focus on these abilities throughout your resume to show you’re a well-rounded candidate.  

Example: 

  1. For an Administrative Assistant position, you could say,  

“Skilled communicator, consistently building relationships with clients and team members to enhance productivity.” 

Demonstrate knowledge of HR software and tools

Many HR positions require familiarity with software for payroll, recruitment, and performance management. Your resume should showcase your experience with these tools. 

Example: 

  1. For an HR Specialist position you can include,  

“Proficient in using ADP Workforce Now for payroll and employee data management.” 

Tailor your summary/objectives

This section is the first thing employers see, so it’s crucial to customize it for each role you apply for. Briefly summarize your qualifications and goals in relation to the specific position.  

Example: 

  1. For an Administrative Support role you might say, 

“Detail-oriented administrative professional with 5+ years of experience supporting executives, managing schedules, and improving office efficiency.” 

Show results and achievements

Employers love statistics because they help quantify your impact. Whenever possible, add metrics to your accomplishments to show how you’ve contributed to success. 

Example:  

  1. For an HR Recruiter position you can say,  

“Successfully hired over 50 employees in 2024, reducing time-to-hire by 30% by efficient candidate screening and interview processes.” 

Incorporate industry-specific knowledge 

If you’re applying to a role in a specific industry, show that you understand industry-specific challenges and regulations. This is especially useful in HR roles that require knowledge of compliance and legal requirements.  

Example:  

  1. For an Administrative Assistant in a tech company you might include, 

“Familiar with tech project management tools such as JIRA and Asana, supporting engineering teams in staying on schedule.” 

Update education and certifications 

Many HR roles require specific certifications, and administrative roles may require specialized training or software proficiency. Make sure these are visible on your resume. 

Examples:  

  1. For an HR Coordinator role: 
    • “Bachelor’s degree in human resources management” 
    • “Certified HR Professional (SHRM-CP)” 
  1. For an Administrative Assistant role: 
    • “Associate’s degree in business administration” 
    • “Certified Administrative Professional (CAP)” 

Struggling to find an administrative or HR job? Addison Group understands what it takes to find a new role. We also know that finding a company that matches your goals and appreciates your skills makes all the difference. So don’t settle for what’s there, let us find you the job that fits. Visit our jobs page or reach out to us today to find the right job for you.